HOWTO Process Documents

Processing Basics

In ADempiere there are several predefined types of documents, as can be seen in the picture below.

This window can be reached in the ADempiere Client App's menue (if you are logged in a role with access level 'Client+Organization') this way:

 Menu -> Performance Analysis -> Accounting Rules -> Document Type

The automated internal processing of those documents is a complex matter. What we start here is a simple FAQ-like explanation of those base documents. Where appropriate a further explanations are provided, redirecting to database entities, source code and articles by other ADempiereans.

List of described documents

• Invoice for the Customer
• Vendor's Invoice
• Shipment for the sold products
• Material Receipt for the purchased stock
• Inventory of the Waehouses
• Movement of Products
• Payment from Customer
• Payment to Vendor
• The Allocation of the Payment
• Money transactions through Bank Statements
• Money transactions through Cash

Points for the advanced users

The questions touched in these documents' inspections just skim the deeper matters related to document processing. When looking at those explanations some prior knowledge might be useful:

About the usage of DEFAULT_ACCOUNTS - these are special accounts from the Chart Of Accounts, which are bound in the source code to standard processes. So the posting of mainstream activities is backed up and automated.

Note: that all the examples given include accounts from the American COA which comes along with the ADempiere installation.

• In General there are two types of classes defining the behavior of the documents. These are:

1. Common classes
2. Specific classes

• There are 16 model classes describing the behavior of the 34 active Document Types.
• Concerning accounting there are 15 document classes which are responsible for posting the documents. The mapping between the classes and their corresponding document types are provided in the following table.
• When we talk about automatic generation of documents the consequent "papers" in the corresponding workflow should be minded, and the automation is provided by the workflow itself. That means with the completion of a single document the set of connected ones is generated and posted in a sequence. The automatic generation is not about using certain form to choose from which document to produce other type (e.g. to produce Shipment from Sales Order through the Generate Shipment (manual) form).

ADempiere Document Types mapped to their Model and Posting classes

Model class	Document Type	Document-Posting Class
MInvoice	AP CreditMemo	Doc_Invoice
MInvoice	AP Invoice	Doc_Invoice
MPayment	AP Payment	Doc_Payment
MInvoice	AR Credit Memo	Doc_Invoice
MInvoice	AR Pro Forma Invoice	Doc_Invoice
MInvoice	AR Invoice	Doc_Invoice
MInvoice	AR Invoice Indirect	Doc_Invoice
MPayment	AR Receipt	Doc_Payment
MAllocationHdr	Payment Allocation	Doc_Allocation
MBankStatement	Bank Statement	Doc_Bank
MCash	Cash Journal	Doc_Cash
GL Document	(??? Doc_ProjectIssue ???)
MJournal	GL Journal	Doc_GLJournal
MInventory	Material Physical Inventory	Doc_Inventory
MMovement	Material Movement	Doc_Movement
Material Production	Doc_Production
MInOut	MM Receipt	Doc_InOut
MInOutConfirm	MM Receipt with Confirmation	Doc_InOut
MInOut	MM Shipment	Doc_InOut
MInOut	MM Shipment Indirect	Doc_InOut
MInOut	MM Shipment with Pick	Doc_InOut
Match Invoice	Doc_MatchInv
Match PO	Doc_MatchPO
Project Issue	Doc_ProjectIssue
MOrder	Purchase Order	Doc_Order
Purchase Requisition	Doc_Requisition
MOrder	On Credit Order	Doc_Order
MOrder	POS Order	Doc_Order
MOrder	Prepay Order	Doc_Order
MOrder	Proposal	Doc_Order
MOrder	Quotation	Doc_Order
MRMA	Return Material	Doc_Order
MOrder	Standard Order	Doc_Order
MOrder	Warehouse Order	Doc_Order

Specific automations common to the most types of documents

• Payment Term specifics - for documents defining Payment Term other than Immediate the contents of the tab Payment Schedule are automatically populated with data, based on the chosen rule. If the Payment Term is changed after the document is Completed, the Payment Schedule is not affected and the necessary changes must be made manually.